Job Description

Title: Accounts Assistant

Company Name: Ecology and Heritage Partners Pty Ltd

Vacancy: 1

Job Location: Australia, Victoria, Melbourne, Western Suburbs, ascotvale

Employment Status: Full Time

Ecology and Heritage Partners Pty Ltd is a leading established consultancy specialising in ecological and cultural heritage projects throughout Australia. Our specialist team is currently working on a large number of projects across a variety of industries, including Government, property, renewable energy, linear infrastructure (road, rail and pipelines), water and mining and extractive industries.

We currently have offices in Melbourne, Geelong, Adelaide and Canberra.

Working closely with the Finance Specialist and the team, we are seeking to appoint a passionate and professional Accounts Assistant to undertake a broad range of duties within our Finance team. This is a critical support role primarily responsible for the preparation of operational reporting and tasks, as well as the administration of the Accounting functions.

The successful candidate will have skills enabling:

• Coordinate and prepare monthly project invoicing
• Prepare reports on project performance for consultation with project managers
• Liaise with project managers to establish and maintain project fee budgets
• Maintain Work in progress, Revenue recognition and other project financial reconciliations
• Actively manage debtors with a view to reducing the number of debtors exceeding 30 days including analysis and reporting
• Maintain accurate project financial information and data including forecast fees and budget
• Process staff expense claims
• Ensure all creditor invoices are processed for payment by the due date and in accordance with GST Legislation
• Ensure company’s financial obligations are recorded in a timely manner and payment of such obligations are made in accordance with the company Policy
• Reconcile bank accounts and ensure accurate allocation of all transaction entries
• Assist with monthly IAS, Payroll Tax and quarterly BAS returns
• Month end accruals and prepayments
• Contribute to month-end, quarterly and annual reporting and analysis

Personal characteristics and experience will also include

• Prior experience in bookkeeping, preferably within infrastructure, facilities management, property or services environment
• Tertiary qualifications in Accountancy and Finance
• Previous experience using Deltek VanatagePoint will be highly regarded
• Strong Microsoft Excel, PowerPoint & Word skills
• Excellent communication skills - Approachable and helpful manner (essential)
• The ability to draft accurate and concise financial reports
• Self motivated and the ability to manage workload and deadlines

Good time management capability, excellent communication skills and the ability to meet deadlines are considered prerequisites for the role.  In addition, a capacity and willingness to share knowledge and learn from others is an important attribute, as well as a desire to be part of a team that is passionate about making a positive contribution toward biodiversity conservation in Australia.

What We Offer You

Company benefits include:

• A positive and supportive office culture which values people as their greatest asset
• Passionate and technically experienced staff to help develop your skills
• Investment in tools, training and innovation to ensure we are market leaders
• A competitive remuneration package based on experience
• A flexible work environment
• Discretionary bonus for high achievers
• Professional development opportunities around career and networking
• Staff wellbeing initiatives including:
  • Gifted leave between Christmas and New Year (discretionary)
  • Birthday leave
  • Staff social events; and
  • Monthly massage/Pilates in office

Please send applications (including cover letter) to:  [email protected]