Accounts Payable Officer

Job Description

Title: Accounts Payable Officer

Company Name: Private Advertiser

Vacancy: 1

Job Location: Melbourne, Eastern Suburbs

Employment Status: Part Time

Accounts Payable Officer

About the business

 

As a pioneer in the field of automatic espresso coffee machines JURA has been a main contributor to the household appliance sector since the middle of the 1980s.

 

About the role

 

The jobholder is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. In addition the accounts payable officer is required to act as a first backup to accounts receivable and execute general finance administration work.

We are looking to hire part time 40% for an initial duration of 6 months.

Key responsibilities include

  • Post and check (approval workflow) all incoming invoices
  • Payables transaction reconciliation / set invoices up for payment;
    • Credit Card Statements – completed monthly
    • Service Agent's Invoices – reconcile with aftersales department
    • Supplier Invoices – completed as received  
    • Staff Expense Claim Forms – completed as received
  • Assist with monthly reconciliations
  • Setup vendor accounts
  • Communicate with vendors via phone, email, mail or personally
  • Monitor invoice status and outstanding amounts
  • Process weekly payments
    • Generate electronic remittance advices
    • Scan and archive paid invoices

 

Skills and experience

 

  • At least 2 years experience in a similar function
  • Excellent customer service & communication skills
  • The ability to work with a high level of autonomy
  • High level of accuracy and attention to detail
  • Advanced computer skills – Microsoft office Word, Excel & Outlook
  • Ability to work well in team

 

About the business

 

As a pioneer in the field of automatic espresso coffee machines JURA has been a main contributor to the household appliance sector since the middle of the 1980s.

 

About the role

 

The jobholder is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. In addition the accounts payable officer is required to act as a first backup to accounts receivable and execute general finance administration work.

We are looking to hire part time 40% for an initial duration of 6 months.

Key responsibilities include

  • Post and check (approval workflow) all incoming invoices
  • Payables transaction reconciliation / set invoices up for payment;
    • Credit Card Statements – completed monthly
    • Service Agent's Invoices – reconcile with aftersales department
    • Supplier Invoices – completed as received  
    • Staff Expense Claim Forms – completed as received
  • Assist with monthly reconciliations
  • Setup vendor accounts
  • Communicate with vendors via phone, email, mail or personally
  • Monitor invoice status and outstanding amounts
  • Process weekly payments
    • Generate electronic remittance advices
    • Scan and archive paid invoices

 

Skills and experience

 

  • At least 2 years experience in a similar function
  • Excellent customer service & communication skills
  • The ability to work with a high level of autonomy
  • High level of accuracy and attention to detail
  • Advanced computer skills – Microsoft office Word, Excel & Outlook
  • Ability to work well in team

 

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