Job Description

Title: Accounts Payable Officer

Company Name: University of New South Wales

Vacancy: 1

Job Location: Australia, New South Wales, Sydney, CBD, Inner West & Eastern Suburbs, sydney

Employment Status: Contract/Temp

• FTC contract for 8 months

Position Summary

The Operational Finance function has accountability for providing end-to-end finance services and support to Faculties and Divisions, including financial management, financial analysis and decision support, general accounting and transactional services across all funding sources and encompassing the Finance Business Partnering, Procure to Pay and Financial Systems teams. Accounts Payable Officers engage in day-to-day Accounts Payable activities such as data entry for internal and external customers, under the supervision of the Manager, Accounts Payable, to ensure the efficient and effective completion of Accounts Payable operational functions in accordance with policy The role of Accounts Payable Officer reports to Accounts Payable Team Leader and has no direct reports. 

Accountabilities

Specific accountabilities for this role include:

• Complete day-to-day financial tasks and transactions including; data entry, the timely and accurate processing of invoices and credits; verifying, classifying, computing, reporting, payment runs and recording accounts payable data; and the reconciliation of supplier accounts; to ensure the key functions of the team are being performed.

• Create vendors and customers on the system, with the approval of the Accounts Payable Team Leader, whilst ensuring that all information is verified and checked, to ensure adherence to sound data management practices.

• Review and authorise payments in accordance with policy in a timely manner to ensure the accurate, yet efficient processing of payments.

• Liaise and collaborate with a wide variety of stakeholders, to obtain expense information at the end of each year, resolve purchasing and payment system problems reported by users, obtain credit card approvals, and provide technical and troubleshooting assistance (e.g. with the operation of PeopleSoft) to ensure that Accounts Payable processes are able to proceed smoothly.

• Provide prompt and professional advice and service to University customers to ensure that queries are resolved in a timely manner and that budget units can successfully complete purchasing and accounts payable procedures.

• Reconcile accounts payable ledger to ensure that all payments are accounted for.

• Work collaboratively across the team to share workloads and respond to peaks in demand across the unit to optimise effective use of available resources.

• Complete other allocated tasks as directed in Finance administration and processing within allocated timeframes and quality timeframes.

• Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.

• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

Skills and Experience

Tertiary qualification in a relevant discipline is desirable and/or an equivalent level of knowledge gained through experience.

• Demonstrated ability to proactively and successfully resolve problems and take responsibility for issues in a timely manner.

• Demonstrated attention to detail while operating promptly and efficiently.

• Demonstrated successful ability in professionally resolving customer enquiries. This includes the ability to provide excellent customer service through communication, both verbally and in writing to internal and external contacts.

• Demonstrated ability to successfully work collaboratively in a team environment.

• Demonstrated understanding of financial ledgers, including their applications and the effect of any significant impacts to the ledger.

• Demonstrated communication, interpersonal, and stakeholder management skills to work with a wide range of internal and external stakeholders in a high-volume environment, to meet organisational expectations and work collaboratively in a team environment

• Demonstrated IT literacy with knowledge of relevant programs (e.g. PeopleSoft), as well as Microsoft Excel

• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.

• Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.

Applications Close: 11:50pm, Wednesday 31st March 2021