Assistant Accountant/Payroll Officer

Job Description

Title: Assistant Accountant/Payroll Officer

Company Name: Blue Gum Montessori School

Vacancy: 2

Job Location: Australia, Western Australia, Perth, Fremantle & Southern Suburbs, bibralake

Employment Status: Full Time

Assistant Accountant/Payroll Officer

Blue Gum Montessori School (BGMS) is an independent school offering curriculum based on the Montessori philosophy for students from Lower to Upper Primary. The school is an equal opportunity employer and makes decisions relating to staff in a consultative and inclusive manner.

Position Objective

This is an exciting opportunity to be involved in the growth of an amazing learning environment. We are looking for an Assistant Accountant/Payroll Officer team member that will bring their skills and abilities to the role in all finance related matters of Blue Gum Montessori School. 

Key responsibilities and duties – to be read in conjunction with The School Code of Conduct, Staff Handbook and all School Policies.

RESPONSIBILITIES

Financial

Accounts Receivable: (Software Qikkids Xplor)

  • Responsible for managing school childcare accounts and that they are kept up to date.
  • Responsible for entering payments and sending statement to parents.
  • Responsible for the preparation of general journal for childcare monthly income and receivable into school accounting system.

Purchasing officer: (Software Civica)

  • Responsible for the creation of purchase orders in the system.
  • Responsible for making orders over the phone or online.
  • Responsible for the receival of goods in the system.

School Payroll Officer: (Software MYOB)

The Assistant Accountant/Payroll Officer shares responsibility for the end-to-end processing of the school’s fortnightly payroll. Reporting to the Finance Manager and working closely with Human Resources and Administration Offices, process payroll and superannuation for 60 permanent, fixed term, contract and casual staff employed by the School.

  • Responsible for entering new employees and associated set up of payroll categories.
  • Responsible for the process of timesheets, entitlements, preparation and process fortnight payroll. 
  • Responsible for the reconcile of payroll, FBT, salary packaging payable, long service leave and annual leave accounts on a monthly basis.
  • Responsible for payroll admin work, scanning/saving of documents and answering staff queries. 
  • Responsible for new payroll category set up when needed.
  • Responsible for the assistance in preparation of FBT, BAS and financial reports.

Other

  • Other duties required by the Principal, Finance Manager or Accountant

SPECIALIST KNOWLEDGE AND SKILLS

Skills

  • Strong interpersonal, organisational skills.
  • Recent 2 years Payroll experience is essential.
  • Accounts Receivable/Payable experience.
  • Accounts Reconciliation skills
  • Excellent verbal, written and communication skills.
  • High attention to detail and ability to work to deadlines.

PERSONAL ATTRIBUTES

  • Honest and trustworthy
  • Respectful
  • Great team player
  • Possess cultural awareness and sensitivity
  • Be flexible
  • Demonstrate sound work ethics
  • Enjoy people and in particular children
  • Integrity

QUALIFICATIONS AND EXPERIENCE

  • Must be willing to obtain the following:
    • Working with Children check - maintained while employed at Blue Gum Montessori School.
    • Basic First Aid Certificate – maintained while employed at Blue Gum Montessori School.
    • Current certification/training in First Aid Anaphylaxis and Asthma.
  • General Accounting – MYOB and Civica Education Suite, QikKids and/or other Education related financial software would be an advantage.
  • Exceptional IT, written and interpersonal communication skills.

ORGANISATIONAL RELATONSHIPS

Reports to:                         The Finance Manager 

Supervises:                        N/A

Internal contacts:              Teachers and Education Assistants, Administration staff and Class Liaisons

External contacts:             Parents, suppliers, contractors, ATO, Superfunds

ACCOUNTABILITY AND EXTENT OF AUTHORITY

  • Act in accordance with relevant standards, codes and School policies.
  • Accountable for School financial processing and reporting and administering the human resources aspects of the School’s operations as requested.

JUDGMENT AND DECISION MAKING

  • Ensure confidentiality of information;
  • Ensure the health and safety, wellbeing and education of young children present in the School;
  • Advise relevant School staff of issues which may limit or adversely affect the School service;
  • Support, or recommend as appropriate, issues necessary to improve service, processes for the management of the school.

DISCLAIMER

The School reserves the right at any time to add, change or remove all or any portion of the content of this position description. Any changes we make to the position description will be effective immediately.

HOURS OF WORK

  • Full Time 8:30am – 4:30 pm, Monday – Friday.  The successful applicant may also be expected to attend some evening school functions.
  • Commencement as soon as possible
  • 12 Month Contract, with view of ongoing

Applications close 5:00pm Tuesday, 11 May 2021.

Interviewing or this position as applications are received.

Blue Gum Montessori School takes child protection seriously.  All candidates for roles at Blue Gum Montessori School are subject to screen and assessment against child safety standards as part of our thorough recruitment process.

Blue Gum Montessori School takes child protection seriously.  All candidates for roles at Blue Gum Montessori School are subject to screen and assessment against child safety standards as part of our thorough recruitment process.

Only those applicants who possess the relevant qualifications and experience may progress further in the selection process. 

Blue Gum Montessori School acknowledges the Whadjuk Nyoongar people on whose traditional lands we work and play. We acknowledge the elders both past and present, and pay respect to all Indigenous people who walk this land. 

 

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