Senior Accounts Payable Officer

Job Description

Title: Senior Accounts Payable Officer

Company Name: Deakin University

Vacancy: 3

Job Location: Australia, Victoria, South West Coast VIC, geelong

Employment Status: Contract/Temp

  • Based at our Geelong Waterfront Campus
  • Full-time (36.75 hours per week) and fixed term until February 2022
  • HEW 6 $81,274 + 17% Superannuation 

Working as part of Deakin’s high performing Shared Services team, the Senior Accounts Payable Officer works collaboratively with the wider team to support the Accounts Payable Manager with daily operations and activities.

The purpose of the Senior Accounts Payable Officer role is to provide a high level of effective and efficient Accounts Payable (AP) services for the University within the Shared Services team. The role will be responsible for more complex responsibilities than the AP Officer role and requires a high level of accuracy and attention to detail to ensure payments and query resolutions are consistently delivered to a high standard.

With Advanced MS Office skills, a high degree of confidence in MS Excel and analytical skills, will enable you to manage the role’s reporting and month end requirements with ease. The role will also be responsible for developing stakeholder relationships, focused on continuous improvement of processes and for coaching and supporting other members of the team.

Your demonstrated success in a similar role will ensure you add immediate value within this important, highly visible position.

Your key responsibilities will include:

  • Manage the daily workflow distribution of invoices and credit notes within the AP system (Workday – DeakinUniFi).
  • Develop and deliver Month End Accounts Payable and Key Performance Indicator Reporting.
  • Processing all invoices and credit notes, reconcile supplier statements in a reliable, accurate and timely manner.
  • Preparation of settlement runs in accordance with agreed timeframes, and conduct investigations into the payment process.
  • Reconciliation of Balance Sheet accounts that relate to Accounts Payable.
  • Assist Accounting Services team with cash flow management, month end reviews and accruals.
  • First point of escalation for queries and process issues, ensuring resolution in an efficient manner, with a commitment to high quality customer service.
  • Continually review procedures/systems to ensure a high quality, best practice accounts payable function.
  • Liaise with all external stakeholders including suppliers to resolve queries and facilitate master data change requests as required.

To be successful, you’ll have:

  • Completion of a relevant degree and / or extensive experience in Accounts Payable or an equivalent combination of relevant experience and/or education/training.
  • Experience in developing operational procedures within a client focused team environment.
  • Experience in a Tertiary environment.
  • Demonstrated ability to effectively operate autonomously or collaborative with other work.
  • High level analytical and problem-solving skills.
  • Strong service culture; strives to exceed expectations.
  • A keen eye for the continuous improvement of processes and systems.

For a copy of the position description, please see below:

 Position Description - Senior Accounts Payable Officer - 509901.pdf

Applications for this position close on Wednesday 5th May.

This role requires the incumbent to apply for and maintain a Working With Children Check and a National Police Record Check (refer to Deakin’s Recruitment Procedure for further details).

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Darryll Van Vuuren, Accounts Payable Manager, at [email protected]

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all cultures, sexual orientation, and genders.

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